Cynthia Berry Ted Douce Performing Arts Center - Auditorium / Theater - 004

State-of-the-art theater featuring lighting, stage, backstage, A/V equipment, and audience seating. This is an excellent space for performances and rehearsals, as well as corporate events and seminars.

Cynthia Berry Ted Douce Performing Arts Center
Rules and Requirements to Rent/Use the facility
The policies and procedures defined in this document are to ensure that the PAC facility is run in the most effective manner possible.Thank you in advance for helping us out!


GENERAL INFORMATION
-Food, drink, gum or candy is never allowed in the auditorium.
-This includes ALL backstage areas and the booth (water is the only exception).
-In order to rent the Performing Arts Center, you must hire and pay for two Protech individuals to work the event.


RULES REGARDING THE SOUNDBOOTH, SOUNDBOARD AND OTHER AUDIO EQUIPMENT
-The soundboard and all sound equipment must remain intact at all times.
-There is to be no unplugging, moving, re-plugging, or any modification to the cables from the board.
-Auxiliary audio can be found on the audio rack to the right of the soundboard. This can be accessed through the auxiliary port and through Bluetooth audio.
-Auxiliary USB ports for charging can be found on the audio rack to the right of the soundboard. There is to be no charging of devices through the soundboard.
-Unless otherwise stipulated in the rental agreement, the renter is NOT to utilize any school owned microphones, monitors, cables or other sound equipment except for the wireless handheld microphone found in the sound booth.
-If you are using school owned microphones, monitors, or other sound equipment, they are to be returned to the administrator on duty so that they may be properly stored.
-If you wish to save your sound setup for future rentals, you may bring a flash drive to save your sound profile from the board.
-It is recommended that the drive be at least 2 gigs in space and it must be formatted through the board prior to being able to save your sound setups.
-Please ensure that when you leave the sound booth you have turned off all sound equipment.
-When leaving the sound booth, it is your responsibility to ensure that the room is free of any trash and that things are left in a clean and organized fashion.


RULES REGARDING LIGHTING
-The light board and all lighting equipment must remain intact at all times.
-This includes any of the lights on the lighting hoists both in house and on stage.
-There is to be no unplugging, moving, re-plugging, or any modification to the cable from the light board or lighting equipment.
-This includes any of the lights on the lighting hoists both in house and on stage.
-There is to be no modification of the light map in the lighting system.
-There are auxiliary dmx ports for auxiliary lighting up and down stage right, and up and down stage left. There are also auxiliary dmx ports for auxiliary lighting near the front of the stage on stage left and stage right.
-These additional lighting ports should provide you enough opportunity to provide specialty lighting that you may require.
-Unless otherwise stipulated in the rental agreement, the renter is NOT to utilize any school owned lighting that is not already part of the standard light system. This includes additional lights, gels, cables or other lighting equipment.
-If you are using school owned lighting equipment they are to be returned to the administrator on duty so that they may be properly stored.
-If you wish to save your light setup for future rentals, you may bring a flash drive to save your sound profile form the board.
-It is recommended that the drive be at least 2 gigs in space.
-Please ensure that when you leave the sound booth you have turned off all lighting equipment.
-The soundboard should be turned off through lighting system.
-Select the option that says “Exist Software” and then select “yes shut down.”
-After the soundboard is off, turn off the power rack to the right of the sound board.
-When leaving the sound booth, it is your responsibility to ensure that the room is free of any trash and that things are left in a clean and organized fashion.


RULES REGARDING THE TREATMENT OF THE STAGE AND STAGE EQUIPMENT
-When setting up the stage for your rental, please ensure that you are not dragging items across the stage.
-This is to prevent damage to the paint and the structure of the performing area.
-Please ensure that all trash has been removed from the stage and that all of your items have been taken with you.
-Lake Brantley High School is not responsible for the loss or damage to any items that may have been left after your rental has concluded.
-The white curtain (the cyc, or cyclorama) is a very expensive piece of stage equipment that was just purchased. It is made from a delicate fabric, and cannot be touched by human hands.
-No one except the LBHS Performing Arts Department may use the cyc for any reason.
-No Lake Brantley Performing Arts items (furniture, scenery, props, costumes, music stands, instruments etc.) may be used by any rental. Renters must provide their own items.


RULES REGARDING THE USE OF VIDEO EQUIPMENT
-When utilizing the projector and other video equipment it is important that you do not disturb the placement of the projector.
-If the projector is moved, future use of this equipment will not be allowed.
-All DVDs/Auxiliary video equipment should be taken with you when done.
-Lake Brantley High School is not responsible for the loss or damage to any items that may have been left after your rental has concluded.


ADMINISTRATION ON DUTY
-Administrators working auditorium events are asked to be as present as possible throughout the event- we ask that you circle around the auditorium at least every hour.
-Unless otherwise stipulated in the rental agreement it is your responsibility to ensure that lighting and sound equipment are being maintained as stated above.
- 100% of the times that a renter have asked to borrow something (move a light, hang a drop, etc.) and have promised to return the item (the light, remove the drop, etc.) they have not done so.


LAKE BRANTLEY FACULTY/STAFF USE
-All Auditorium events must be scheduled through Brian Shafer.
-The use of the facility must be reserved through Facilitron and through the Lake Brantley High School school calendar.
-This includes anyone from LBHS or anyone who potentially wants to rent the space.
-THERE IS NO EXCEPTION TO THIS POLICY.
-Please be very clear and detailed about the times and days you will need the facility.


RENTALS
-Food, drink, gum or candy is never allowed in the auditorium.
-The soundboard/light board and all sound equipment must remain intact at all times. No unplugging, moving, re-plugging, etc., this is for rentals only.
-The price for rental is decided by Lake Brantley High School and Seminole County Public Schools.
-If the auditorium is not picked up or returned to its original state, then there will be a fine determined by Lake Brantley High School and Seminole County Public Schools.


RESTROOMS
-Restrooms must be cleaned and trash must be put in the dumpster at the end of your event.


TICKET BOOTH
-Ticket booth must be cleaned and trash must be put in the dumpster at the end of your event.


CONCESSION STAND
-Concession stand must be cleaned and trash must be put in the dumpster at the end of your event.
-Please ensure that all concession items are removed after use as Lake Brantley High School will not be responsible for any items left.


DRESSING ROOMS
-Dressing rooms must be cleaned and trash must be put in the dumpster at the end of your event.
-Please ensure that all items are removed after use as Lake Brantley High School will not be responsible for any items left.


CUSTODIAL
-You must have two custodians to clean up after an event.
-Custodians are there to ensure that restrooms are stocked and light cleaning is completed after the event.
-The custodial staff is not there to help remove bulk items or run errands for the renter.


I understand that if these rules are not followed as written above, I will lose the ability to rent this facility from Lake Brantley High School.